The 30-second answer
Cost per person, by format
Ranges from Invyt.
Budget tip: add 10–15% on top for service charges, AV and gratuity (Cvent). Those are the costs that most often push a party over budget.
What changed this year
More people are coming, and companies are spending more
- 82% of employees said they’d RSVP yes to their company holiday party, up from an estimated 70% the year before, and 51% of decision-makers increased budgets. (ezCater via Business Wire)
- Food and beverage spending rose 31% to an average of $59 per person. (CFO.com)
- 77% of employees said food is the perk they look forward to most. (ezCater)
Higher attendance means higher headcount, so budget for more people than last year rather than the same number.
Spend smarter
Four ways to get more for the same budget
Move it into the workday
55% of employees would rather celebrate in the afternoon, during work hours (Cvent). A long lunch or a 3–6 PM party usually costs less than an evening dinner, and more people can come.
Put the money into food
Food is what employees look forward to most (ezCater). If something has to be cut, cut decor before you cut the menu.
Give people something to do
Planners are moving from passive programming to interactive food stations and activities that get guests talking (Social Capitol Events). Activities also help the 45% of employees who feel stressed about attending (ezCater).
Make it work for non-drinkers
Treat mocktails as seriously as cocktails (Live Nation Special Events). It’s a small cost that makes the party feel inclusive.
Timing
Book early: December fills up fast
Most workplace holiday parties happen in December. In ezCater’s 2024 report, 86% were held that month (ezCater 2024 report). If it’s already October and you haven’t booked, lock in the date, venue and caterer first, then plan the details.
Planning checklist
- Set a per-person budget, including the 10–15% buffer.
- Pick daytime or evening, and choose a date that avoids end-of-year deadlines.
- Book the venue and caterer. Confirm minimums, service charges and the cancellation policy in writing.
- Plan one activity, plus a way to include remote employees, such as virtual trivia the same week.
- Send the invite with a clear time, location and dress code.
- Confirm the final headcount and dietary needs about a week ahead.
FAQ
Common questions
How much does a company holiday party cost per person?
Typical ranges are $25 to $50 per person for a catered lunch or breakfast in the office, $60 to $120 for drinks and appetizers at a bar or restaurant buyout, $120 to $250 for a seated dinner at an outside venue, and $250 to $500 for a full production with venue, band and AV. Add a 10 to 15 percent buffer for service charges, AV and gratuity.
Should a company holiday party be during work hours?
Often, yes. 55 percent of employees say they would rather celebrate in the afternoon during work hours than after hours. A long lunch or a 3 to 6 PM party also tends to cost less than an evening dinner.
When do most company holiday parties happen?
Most happen in December. In ezCater's 2024 holiday party report, 86 percent of workplace holiday parties were held in December, so popular dates and venues book up early.
What do employees care about most at a holiday party?
Food. 77 percent of employees said food is the perk they look forward to most, and average food and beverage spending rose to about $59 per person.
From Teamward
Plan your holiday party in minutes
Choose a venue, food and activities, see an estimate right away, and get help from a real person whenever you need it.
Build a package